Position: Office Administrator

Purpose: Supports the Sales team and All LSI Companies staff, outside consultants, investors, and clients of LSI Companies, Inc. 

Position Statement:

This is a critical position demanding a team player.   This position must be staffed by an individual with integrity and discipline so that management can process confidential/sensitive information without fear of information being shared.  Discretion is a priority.  This position requires a true professional who is dedicated and loyal with excellent follow-through capabilities and attention to detail…someone who can multitask. 

Qualifications:

  • One year of experience with telephone systems in a professional environment.
  • Experience in the Real Estate industry is a plus.
  • Ability to maintain a professional appearance and demeanor in various circumstances.
  • Excellent personal management & organizational skills
  • Superior follow-through skills
  • Ability to perform well under pressure and act with a sense of urgency
  • Computer skills with Microsoft Word, Excel, and Outlook software experience is a plus.
  • Proficient with data input and excellent typing skills.
  • Ability to communicate orally and in writing with clients, vendors, consultants, and investors.

Job Duties:

  • First line of telephone reception
  • Front desk receptions of all office visitors, clients, and vendors
  • Monitors who are coming and going through the doors of the company
  • Coordinates postage inventory, posts, and mails outgoing mail daily, and handles delivery of overnight packages
  • Daily, picks up and opens incoming mail and delivers to the correct associate or file
  • Maintains office supply inventory and takes supply requests for LSI staff
  • Reviews and approves all Office Supply invoices. Routes to COO for final approval and payment.
  • Coordinates ordering of kitchen supplies as needed
  • Researches and compares competitive pricing for supplies, etc.
  • Manages operational functions of office equipment such as fax machines, copiers, printers, and phone systems
  • Monitors fax messages and directs them to appropriate associates.
  • Storage room management
  • Reports all maintenance issues to the office manager and coordinates repairs in their absence
  • Provides administrative support for Marketing Coordinator/CFO/Office Manager, as well as a secondary asset to the team, including, but not limited to:
    • Miscellaneous copying, filing, proofreading, and typing as assigned
    • Preparation of labels, documents, marketing materials, etc., for meetings, events, and mailings.
    • Assists sales staff as assigned
    • Working on ad-hoc projects as assigned
  • Picks up local supplies and runs errands when necessary
  • Maintains a clean environment in common areas

Hours and Working Conditions:

  • 8:00 AM to 5:00 PM – Monday through Friday
  • Professional Business Casual Dress Required

 

Job Application

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